Restoring Financial Visibility: From "Catch-Up" to Control
Executing a forensic reconciliation for Trinity Growth Advisors, we brought months of backlog up to date and established a stable monthly workflow for future clarity.
The Client Profile
Trinity Growth Advisors, led by Erin Green, specializes in helping businesses scale. As strategic advisors, they understand the value of data. However, rapid growth often comes at a cost: back-office operations can fall behind.
The business found itself in a "Reconciliation Gap." While revenue was flowing, the books had been dormant since May, creating a blind spot that hindered strategic decision-making.
The Operational Challenge
A backlog of unreconciled months is more than just a nuisance; it is a liability. Without up-to-date books, a business owner is flying blind regarding tax liability, cash flow trends, and true profitability.
1. The "May Gap" (Historical Backlog)
The books had not been reconciled from May through the current period. This meant months of transactions were sitting in the bank feeds or, worse, auto-added without verification, leading to duplicate entries and miscategorizations.
2. Lack of Workflow
The client needed more than just a one-time fix. They required a transition partner who could perform the heavy lifting of the clean-up and then stay on to implement a routine maintenance schedule to prevent future backlogs.
The Tallywise Intervention
We treated this project as a "Rescue & Stabilize" mission. Phase 1 was a forensic sweep of the historical data. Phase 2 was the installation of a monthly reconciliation protocol.
Technical Execution & Strategy
Forensic Reconciliation (May - Current)
We performed a month-by-month audit of all bank and credit card accounts.
- Verified every transaction against bank statements to identify missing expenses.
- Investigated and cleared "uncategorized assets" and suspense accounts.
- Identified and merged duplicate transactions caused by auto-feed errors.
Discrepancy Resolution
Reconciling isn't just clicking "match." It involves solving puzzles. We investigated anomalies where the ledger balance did not match the bank balance.
- Traced disconnected payments and deposits.
- Corrected miscoded personal expenses vs. business expenses.
- Ensured consistency in vendor naming and categorization rules.
The Monthly Maintenance Protocol
Once the books were current, we established a forward-looking system.
We implemented a standardized closing checklist to ensure that accounts are reconciled by the 10th of every following month. This ensures Trinity Growth Advisors never faces a backlog again.
The Results
Trinity Growth Advisors moved from a state of financial uncertainty to complete clarity. The owner now has reliable data to back up her strategic growth decisions.
"Tallywise reviewed our bank statements and financial records to identify and correct discrepancies. After completing the initial reconciliation, they established processes for ongoing monthly reconciliations to maintain accuracy. We now have fully reconciled, accurate financial records."