Precision Oversight for MS Dynamics Business Central
We provide specialized bookkeeping oversight for Icono Tech, streamlining bank recs and auditing internal AR processes within a complex ERP environment.
The Client Profile
Icono Tech, led by Robert Barrett, is a specialized manufacturing firm based in Connecticut. They create corrugated printing and material handling solutions. Unlike many small businesses that run on QuickBooks, Icono Tech operates on a robust ERP system: Microsoft Dynamics 365 Business Central.
Using an ERP allows for advanced inventory and production tracking, but it significantly raises the complexity bar for daily bookkeeping and reconciliation.
The Operational Challenge
Icono Tech didn't need a full-time Controller, but they needed more than a basic data-entry clerk. They required a "Fractional Oversight" role to ensure their internal processes were accurate.
1. The ERP Complexity Gap
Business Central is powerful, but unforgiving. Simple tasks like Bank Reconciliations require specific workflows. The client needed a partner who understood the nuances of the Business Central interface without requiring training.
2. The Internal Control Need
With an in-house Accounts Receivable (AR) representative handling daily invoicing, the owner needed a "second set of eyes." There was a risk of discrepancies or human error going unnoticed until month-end close, potentially affecting cash flow visibility.
The Strategic Intervention
We deployed our "ERP Specialist" protocol. We stepped in to handle the high-level reconciliations and provide a monthly quality assurance audit on the internal team's work.
Technical Execution & Strategy
Dynamics BC Bank Reconciliation
We took ownership of the monthly bank recs, navigating the specific ledger entries of Business Central.
- Matched general ledger entries to bank statement lines with precision.
- Investigated and resolved open ledger entries that failed to auto-match.
- Ensured cash positions were accurate for the owner's review.
AR Quality Assurance Audit
We acted as the safety net for the in-house AR rep.
- Reviewed monthly AR transaction logs for duplicate invoices or misapplied payments.
- Identified discrepancies early, allowing for immediate correction before the books were closed.
- Provided feedback to the internal team to improve their accuracy over time.
Payroll Reconciliation
For a team of 9 employees, payroll must be exact. We verified the payroll runs against the bank withdrawals.
We ensured that gross pay, tax liabilities, and net pay were correctly recorded in the General Ledger, preventing any "payroll clearing" account balances from accumulating.
The Results
Icono Tech gets the sophistication of an ERP Controller for just a few hours a month. The process is efficient, reliable, and keeps their manufacturing operations running on solid financial ground.
"Tallywise, did a great job! Kept our company's sensitive information secured. All deliverables were on time. Much appreciated."